Billing Invoice Template for Excel and Word Free Download

A billing invoice template is often one of the most crucial documents a business produces. It lists all customer charges and can be used to generate orders, estimate taxes, and more. Although many different templates are available online, this Excel and Word template is particularly customizable and easy to use. With fields for per-customer charges, notes about customers, service dates, and mailing labels, it’s perfect for businesses of any size.

The benefit of using a Billing Invoice Template

A billing invoice is an important document that shows your business’s financial status. By using a billing invoice template, you will clearly understand your expenses and income. You can also save time by following the same format every time you bill someone.

  1. The template will help you track all your expenses. With each row representing an expense, it is easy to see where money was spent and who was responsible for it. This way, you are less likely to forget or miss any payments or charges
  2. The template makes calculating income straightforward. Add up the values in each column, and voila! You have an accurate depiction of how much money your company made in a given period
  3. The template is reliable and error-free. If there are any discrepancies between what appears on the invoices and what happened, they can be easily tracked down – no guessing required
  4. Follow the same format every time you bill someone, which saves you time as well as makes comparisons easier
  5. The template provides clarity into complex business processes

Tips For Using Billing Invoice

The billing invoice is a document that should be created and maintained correctly. A billing invoice reflects the transaction details and should be accurate and correct. The purpose of a billing invoice is to provide transparency between your business and its customers. Here are five tips for using a billing invoice:

  1. Always keep a copy of your billing invoice to ensure accuracy. You should also monitor changes made to it so you can immediately reflect them in future invoices
  2. Use tabular formatting when creating your billings invoice. This will make the data more legible and easier to understand
  3. Include columns for account number, customer name, due date, the amount paid, description of service or product provided, PO#, etc.
  4. Use consistent headings throughout the document
  5. Make sure all information entered into each column is accurately reflected in the final document

Billing invoices Template

billing invoice template
billing invoice template

billing invoice template excel

billing invoice template excel
billing invoice template excel

billing invoice template free

billing invoice template free
billing invoice template free

billing invoice template pdf

billing invoice template pdf
billing invoice template pdf


billing invoice template word

billing invoice template word
billing invoice template word

printable billing invoice template

printable billing invoice template
printable billing invoice template

A billing invoice is a document that captures the details of an agreement between two or more parties. It includes all the information you need to record your transactions and generate invoices for payment.

Creating a custom billing invoice template can be helpful in several ways.

First, it can save you time because you won’t have to spend time formatting and editing individual invoices.

Second, this template is comprehensive and includes all the necessary information to make billing invoices perfect — from customer names and addresses to contact info for your vendors.

Third, printing this template is simple; select your desired layout options and hit print! And finally, since this format can be used in multiple businesses, having a customized bill form on hand will help streamline invoice processing across industries.

Key features of the template include:

The design is easy to use and fits all standard invoice formats. It includes fields for customer name, address, contact information, payment method, and a description of the service or product provided. The template also allows for customized branding with your company logo.

Read Also: Perfect Cleaning Invoice Template UK

The template can be downloaded in Excel and Word, so you can use it in whichever software you prefer. It also contains a helpful guide on customizing for your needs!

In addition to being error-free, the downloadable templates are customizable according to your specific needs. You can change colors and fonts and add images or videos if necessary. And finally, because this template is designed specifically for billing purposes, it will help streamline the process by automating common tasks such as calculating shipping rates or generating invoices automatically.

  • customizable fields

A complete billing invoice template is a great way to keep track of your billing activities. The fields are clearly labeled and easy to understand, making it easy to find the information you need. The fields are grouped logically, so it’s easy to move information between columns without searching through dozens of rows. And lastly, the fields are easily customized — so you can make this template fit your specific needs perfectly.

Overall, this invoice template is essential for any business that bills clients regularly. Whether you use Excel or Word as your billing platform, this document will help streamline your process and ensure accuracy throughout each transaction.

  • per customer charges

When billing clients for services or goods, it is important to follow a standard format that is clear and concise. A complete billing invoice template in Excel or Word can help you adhere to this standard and keep your business running smoothly.

When billing customers for services rendered or goods sold, several common charges must be included on the invoice:

  • Per-customer charges (such as labor rates)
  • Charges for goods sold (like shipping costs)
  • Addenda and adjustments (in case of any disputes between buyer and seller)

Each charge should be specified within its respective column, so the client understands what they’re paying for. Additionally, it can be helpful to include a table of contents at the beginning of your document to find specific information easily.

Following these guidelines will ensure that your billing process is straightforward and worry-free for you and your clients.

  • a table for adding notes to customers

A billing invoice is a document businesses use to track the costs of their services. It helps keep track of expenses and can also be used as a financial statement. A billing invoice template can make creating and printing invoices much easier. This Excel and Word template includes a column for customer notes that the business can enter. The table also includes columns for the order number, unit price, total price, and due date. The table can adapt to your needs and preferences with easy customization options.

  • a table for assigning service dates

If you have a billing system for your business, it can be challenging to track all the dates and services involved. A table like this can help you stay organized and minimize confusion.

The table allows you to assign service dates easily. The first column is the date, and each subsequent column represents a visit on that date (for example, 1/2/2019 would be in the Date column, 3 in Service Column 1, etc.). The frequencies for each service are listed in Columns 2-5 respectively; this will allow you to see how frequently a given service was provided on that particular day. Finally, the total amount due for each visit is calculated at the bottom of the page.

Using this template makes it easy to compare visits side by side and determine which ones need more attention or should be canceled altogether based on past performance. This table can also be handy when preparing invoices or other billing documents.

  • automatic generation of mailing labels

When creating invoices, there are a few things you want to keep in mind. For example, you’ll need to choose the right printing setting for your documents and make sure labels are set up correctly. This blog post will cover these topics in-depth so you can create perfect invoices every time.

  • Creating Invoices: Automatic Generation of Mailing Labels

Excel and Word generate an invoice using different methods to determine who should receive what payment. Depending on your program, the software may automatically generate mailing labels based on recipient information entered into fields like company name or account number. This ensures that payments go directly where they’re supposed to go – without any hassle or mistakes!

  • Print Settings

Adjust your settings to get the best print quality when printing your invoices. You can change how many copies each document prints and select specific printer qualities like black & white or color reproduction.

  • Labels Settings 

Another important consideration is how you want recipients to see your contact info – whether printed directly onto the invoice itself or embedded within a PDF version sent via email. Finally, if reports are necessary for billing purposes (like tracking expenses), ensure those files are easily accessible from inside Excel and Word by downloading them once complete.


As you can see, a billing invoice template is invaluable for businesses of all sizes. It allows you to automate your billing process, making life easier for you and your accountant. Following the steps outlined in this blog post, hope you can create a template that works well for your business. Thank you for taking the time to read it!