Dhl Invoice Template

DHL Invoice Template: In the busy world of sending packages and moving things, papers are very important. DHL is a big company that helps people send stuff all over the world. They do many things, like sending packages quickly and helping businesses. 

DHL has special forms called DHL invoice templates to help you. These forms make sending stuff easier and faster. This guide will help you learn all about how to use these DHL forms.

What is a DHL Invoice Template?

A DHL Invoice Template is a special form from DHL. It helps you make a bill when you want to send stuff.

Commercial Invoices

  • Used for shipments that are sold to the receiver.
  • Required for customs clearance and tax calculations.

Proforma Invoices

Proforma Invoices dhl invoice template
Proforma Invoices dhl invoice template
  • Used for shipments that are not being sold, like samples or gifts.
  • Provides an estimated value of the items.

Why Use a DHL Invoice Template?

dhl invoice template
dhl invoice template

Using a DHL Invoice Template comes with numerous advantages:


With fields specifically designed for shipping logistics, there is less room for error.


DHL’s templates meet international shipping regulations, ensuring that your shipments clear customs without any hitches.


Using a ready-made template saves time, allowing you to focus on other aspects of your business.

Key Features of a DHL Invoice Template

DHL Invoice Templates are comprehensive and designed with international shipping in mind. Here are some key features you’ll find:

Sender and Receiver Information

  • Name, address, and contact details for both the sender and receiver.

Item Descriptions

  • Detailed descriptions, including the weight and dimensions of each item.

Shipping Costs

  • A breakdown of all shipping costs, including freight and insurance.

Payment Terms

  • Specifies the agreed terms of payment between the sender and receiver.

Special Features

  • Tracking numbers and barcodes for real-time tracking.

How to Use a DHL Invoice Template

dhl invoice template
dhl invoice template

Filling out a DHL Invoice Template is straightforward if you know what information to include. Here’s a step-by-step guide:

  1. Download the Template: Get the appropriate invoice template from DHL’s official website.
  2. Fill in Sender and Receiver Details: Include accurate information for both parties.
  3. List Items: Provide a detailed description of each item being shipped.
  4. Calculate Costs: Add up all shipping costs and enter them in the appropriate fields.
  5. Specify Payment Terms: Include any terms related to payment, such as due dates or penalties for late payment.
  6. Review: Double-check all entries for accuracy.
  7. Print or Save: Once everything looks good, print the invoice or save it as a PDF.

Common Mistakes to Avoid

Even with a template, mistakes can happen. Here are some common errors to watch out for:

Missing Information

You need to include important details to ensure your shipment is timely.

Incorrect Values

Wrongly entered values can result in miscalculations, affecting duties and taxes.

Non-compliance with Shipping Laws

Always ensure that your shipments comply with international shipping regulations to avoid legal issues.

Benefits of Using DHL’s Online Invoicing System

DHL offers an online invoicing system that brings digital convenience to your shipping needs. Here are some benefits:

  • Real-Time Tracking: Instant updates on your shipments.
  • Automated Calculations: Minimizes the risk of errors.
  • Data Storage: Keeps a record of all your past invoices.

DHL Invoice Template vs. Generic Invoice Template

You might wonder why you should use DHL’s specialized invoice templates over generic ones. Here are some points to consider:


DHL’s templates are designed to meet all international shipping regulations.


While generic templates offer more room for customization, they may need more fields that are crucial for international shipping.


DHL’s templates are optimized for their own shipping and tracking systems, making the process smoother.


Do I have to use DHL’s special forms?

No, you don’t have to. But using it makes things easier and faster.

Do you need help to use these DHL forms?

No, it’s not hard. The forms help you know what to write and where to write it.

Are these forms free?

Yes, DHL gives these forms for free. You can get them from DHL’s website.

Can I use the same form for sending stuff to another country?

Yes, these forms are good for sending things to other places, even to other countries.

What happens if I need to correct the form?

If you make a mistake, it might slow things down. So, it’s good to double-check before you finish.

Can I fill out these forms on my computer?

Yes, you can fill them out on your computer. Some forms can also be filled out by hand.

How do these forms help my business?

Using these forms can save you time. When you save time, you can do more work. It is good for your business.

When you need to send stuff with DHL, you have to make a bill. This bill is called an invoice. DHL has special forms to help you make this bill. These forms are called DHL Invoice Templates. They make it easy for you to send stuff to other countries.

Using these special DHL forms helps you in many ways:

  1. Quick and Easy: Filling out these forms is fast.
  2. No Mistakes: These forms help you put in all the right information.
  3. Good for Business: When you use these forms, you can focus more on your work.

So, the next time you want to send something with DHL, use these special forms. They will make things easier for you.

This guide tells you all about how to use DHL’s special forms for making bills. So, whether you send things often or it’s your first time, these DHL forms will help you a lot.